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Professional Guide to Hiring Wedding Vendors

One of the most challenging things about getting married is finding and hiring the wedding vendors. However large or small their roles, they will have a significant impact in the overall outcome of your wedding day. So we have created this guide help you when hiring wedding professionals.

Because of this, it is imperative to take your time and follow some very simple steps to ensure you are hiring quality and reputable wedding professionals that you can trust.

As you will soon discover, there is really no shortage of wedding vendors in any given category.

When you hire a wedding professional you’re not just paying for their expertise, you’re benefiting from their experience. The extra services and advice they provide are invaluable.

The goal is hiring wedding vendors that are right for you.

The search for wedding day vendors can begin in a number of places. Knowing where to look and what to look for will assist you in your search.

The following are suggestions as to where you may begin the search for your vendors.

Bridal Shows are great places for hiring wedding vendors

The greatest value in bridal shows is the opportunity to meet with a large number of wedding vendors and view many products at one time, in one location. There are many categories of vendors represented at the shows, making it an invaluable tool for doing research and for gathering wedding-related information. When you find vendors you particularly interested in, make a note of it and call soon after the show to book a personal one on one appointment.

Ceremony and Reception Location

The locations you select for your wedding day are quite familiar with particular vendors, and usually have a preferred vendor list. The vendors on this list have worked at that site many times before and are familiar with the logistics and rules of the location.

Friends and Family

You will usually get honest no nonsense answers and opinions regarding products and services when you ask married friends and family members (even co-workers) about their own weddings. Ask them about their vendors, the services they used, what they liked and didn’t like, would they hire them again, etc.?

The Internet

The Internet is an easy access, easy to use, anytime resource. You can find a wealth of vendors on the web. Checking out a vendor’s web site can give you a good idea of pricing, packages, and type of work they do before making a personal appointment.

Local Bridal Magazines

Using local wedding magazines and directories can at first seem overwhelming, as there are a large number of advertisements in these publications. You can, however, find excellent vendors in the magazines, but it will take some calling around to acquaint yourself with these vendors.

Wedding Planners/Consultants

Wedding consultants have several pre-established relationships with local vendors. If you are working with a consultant, she should be able to provide you with preferred vendor list to help you when hiring wedding vendors.

However, if you are not working with a consultant, you can still benefit from this knowledge, as most consultants will share their preferred vendor list with you for a fee.

Here are some critical things you should do before hiring any wedding vendor

Wedding ProfessionalsAssess their experience. Don’t be shy. Find out how long they’ve been focusing specifically on weddings, and how many weddings they do in a year. Look at their portfolio, their informational materials, and any client testimonials or reviews.

Ask for references and talk with some of their recent clients. It’s extremely helpful if you can contact clients whose wedding was similar to the one you’re planning. (Outdoors? For 250 guests? These things can make a difference.)

Check their credentials. Make sure they are licensed to do business—especially if you’re working with a vendor who is just starting out.

Follow your instincts. Having a good rapport with a vendor is important: Do you feel comfortable with them? Do they listen well and respond promptly? They might be highly recommended, but if you don’t click with them, select someone else.

Get it in writing. To avoid misunderstandings, get everything you have agreed on in writing. Then read your contract carefully before you sign on the dotted line.


Once you have made your final decisions, you must get a written contract. Call the vendor to confirm the details and ask for a contract to be sent to you.

A contract is the best way of ensuring you and the vendor understand what is expected, as it should outline specifics such as dates, times, names, and types of services/products provided. It will also spell out payment plans, refund and cancellation policies.

It behooves you to read and understand the contract. Do not assume you have secured a vendor for your wedding day until you have a contract that is signed by you and the vendor.

And finally remember, part of getting the most from a vendor’s service is also being a good client and providing the vendors with the payments and other requested information in a timely manner.

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